Job Description

Our client, a private asset management office, is seeking a Corporate Paralegal to join their team. Their environment is fast-paced and dynamic, handling a broad range of transactions, from large-scale, high-profile deals to smaller but equally impactful matters. They thrive on excellence, precision, and world-class execution, and are looking for someone who brings both expertise and meticulous attention to detail to support their legal, development, and investment operations.

Their work is guided by our Core Values: Execution with Excellence, Vigilant Stewardship, Committed Teamwork, Respect Always, and The Extra Mile. These values define how they operate, collaborate, and deliver results.

The Role

The Corporate Paralegal will provide comprehensive legal and administrative support, with a focus on contract administration, corporate governance, compliance matters, entity management, and document drafting and organization. This individual will play a critical role in ensuring the accuracy, integrity, and accessibility of legal records and agreements, collaborating closely with members of the broader team and affiliate network. This role reports to the General Counsel.

The ideal candidate will demonstrate our Core Values by being highly organized and committed to excellence, exercising discretion and professionalism in all matters, collaborating effectively across teams, engaging with colleagues and partners respectfully, and proactively resolving challenges.

Responsibilities:

Legal Support & Contract Administration

• Deliver high-quality legal administrative support throughout the full contract lifecycle, including drafting, proofreading, close-out, and filing, with a focus on accuracy and timeliness.
• Monitor contract expirations, renewals, options, and closing conditions/timelines to ensure obligations are met and minimize risk.
• Prepare and organize transaction summaries and closing books that are clear, accurate and supportive of cross-functional team objectives.

Corporate Governance, Compliance & Administration

• Manage entity formations and dissolutions, including preparation of organizational documents, operating agreements, and state filings to ensure compliance, consistency, and proper documentation.
• Draft and maintain corporate resolutions, governance documents, and minute books with accuracy and integrity.
• Maintain and update the entity schedule, organizational chart, lease schedules, notices inbox, and certificates of insurance.
• Order and track good-standing certificates across jurisdictions.
• Prepare and support compliance-related filings, including related-party reports, certifications, beneficial ownership reporting, and FinCEN filings.
• Proactively identify upcoming deadlines or issues in compliance, reporting, contracts, and filings, and take initiative to address them before they escalate.

File Management & Record Keeping

• Create, maintain, and safeguard corporate files and records in both hard copy and electronic formats, ensuring documents are properly categorized, indexed, and easily retrievable.
• Lead efforts to migrate hard copy files into SharePoint, collaborating with colleagues to improve access and efficiency.
• Continuously optimize and streamline electronic filing systems, proactively suggesting improvements that enhance efficiency and long-term accessibility.

Requirements:

• Bachelor’s degree and paralegal certification.
• 10–15 years of experience as a corporate paralegal and/or contract administrator (at a law firm or in-house legal department).
• A deep understanding of legal terminology, corporate law, contracts, and legal procedures.
• Strong expertise in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, Teams), DocuSign, and Dropbox.
• Exceptional research, organizational, and time management skills, with the ability to prioritize and meet deadlines independently.
• Excellent written and verbal communication skills.
• Proven ability to collaborate effectively across departments.
• High level of discretion in handling confidential and sensitive information.

Preferred Requirements:

• Licensed Notary Public.
• Prior experience in corporate legal and/or compliance environments.

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