Job Description
Job Overview:
We are seeking a highly organized, proactive, and adaptable Executive & Personal Assistant to support our executive team and provide personal assistance to ensure efficient operations in both professional and personal aspects. This role requires a high level of confidentiality, professionalism, and flexibility, as you will be assisting with diverse tasks from business operations to personal matters. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Executive Support:
• Manage complex calendars and schedules, coordinate meetings, appointments, and events across different time zones.
• Prepare and organize documents, presentations, and reports for meetings and special projects.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and prepare itineraries.
• Serve as a primary point of contact for internal and external communications on behalf of the executive team, maintaining a professional and courteous demeanor.
• Conduct research, compile data, and prepare documents for review by executives.
• Track and follow up on ongoing projects and tasks, ensuring deadlines are met and priorities are aligned with executive goals.
• Oversee and manage certain administrative tasks and office needs as required.
Personal Assistance:
• Provide personal support to the executive, including handling personal errands, managing household appointments, and coordinating family events.
• Assist in managing the executive’s personal schedule, including healthcare appointments, social engagements, and personal commitments.
• Handle travel and accommodation arrangements for family or guests as needed.
• Coordinate with household staff and service providers to ensure smooth functioning of the executive’s personal affairs.
• Manage and organize personal financial records, including expense tracking, invoicing, and bill payments.
Qualifications:
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably supporting C-level executives.
• Exceptional organizational skills, attention to detail, and the ability to multitask effectively.
• Strong interpersonal and communication skills, with the ability to handle sensitive information with discretion.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software; experience with scheduling and project management tools is a plus.
• Ability to anticipate needs, think critically, and offer solutions to problems proactively.
• Flexibility to work outside standard office hours as needed to accommodate executive’s schedule and travel requirements.
Preferred Skills:
• Experience in managing high-profile executives and familiarity with corporate structures.
• Familiarity with personal and corporate finance management.
• Strong problem-solving abilities and a proactive approach to supporting both business and personal aspects.
Benefits:
• Competitive salary and performance-based bonuses
• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities
Company Description
“Working for TryJax Construction means being part of a company that redefines excellence in the construction industry. At TryJax, we take pride in creating innovative, cutting-edge commercial buildings, exquisite restaurants, and legacy homes that stand as architectural masterpieces. Joining our team means contributing to projects that inspire awe and leave a lasting legacy, while working alongside top-tier professionals in a culture that values creativity, precision, and craftsmanship. With a strong commitment to employee development, TryJax offers endless opportunities to grow your career, expand your skill set, and achieve new heights in the construction industry. If you’re driven to push boundaries and create unparalleled structures, TryJax Construction is the place to bring your vision to life.”
“Working for TryJax Construction means being part of a company that redefines excellence in the construction industry. At TryJax, we take pride in creating innovative, cutting-edge commercial buildings, exquisite restaurants, and legacy homes that stand as architectural masterpieces. Joining our team means contributing to projects that inspire awe and leave a lasting legacy, while working alongside top-tier professionals in a culture that values creativity, precision, and craftsmanship. With a strong commitment to employee development, TryJax offers endless opportunities to grow your career, expand your skill set, and achieve new heights in the construction industry. If you’re driven to push boundaries and create unparalleled structures, TryJax Construction is the place to bring your vision to life.”
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