Job Description

Job Description

Job Description

Porzio, Bromberg & Newman, P.C. seeks a highly organized and detail-oriented Legal Assistant to join our dynamic real estate team. This role involves various administrative and legal tasks, requiring strong analytical skills, proactive problem-solving abilities, and excellent communication.

ESSENTIAL FUNCTIONS :

1. Ability to answer all incoming calls and make outgoing calls in a professional manner.
2. Ability to revise materials including, but not limited to correspondence, email, documents, memoranda, contracts and other projects. Edit and finalize documents and copy and distribute to clients, attorneys, personnel and the court.
3. Proofread and redline documents, correspondence, contracts and memoranda to ensure accuracy of copy, grammar, punctuation and syntax.
4. Receive and transmit telephone and conference calls and messages to attorneys, clients and personnel.
5. Handle incoming and outgoing mail, date stamp and distribute promptly upon receipt.
6. Coordinate travel arrangements securing air, hotel and car reservations for attorneys and clients.
7. Set up and maintain personal and firm files.
8. Coordinate conferences, meetings and appointments for attorneys and clients including scheduling conference rooms, meals and preparation of materials.
9. Maintain calendar of meetings and business trips, apprising attorneys of responsibilities before commitment.
10. Coordinate preliminary conflicts checks with Conflict Check Group to ensure attorney and firm ability to represent requesting party.
11. Maintain tickler system and follow up on requests made by attorneys, paralegals and clients.
12. Review and edit bills prior to attorney approval.
13. Coordinate and supervise e-filings and mass mailings, including filings with state and federal courts and agencies.
14. Handle attorneys' personal business and information in a discreet and confidential manner.
15. Perform additional assistant functions including processing new client/matter reports, expense reports, preparing notebooks and exhibits.

OTHER RESPONSIBILITIES:

1. Perform similar work-related duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

1. Proficiency with Outlook and Microsoft Office.
2. Strong oral and written communication skills.
3. Familiarity with document management systems (iManage Work is preferred).
4. Strong organizational skills and ability to multi-task and prioritize workload.
5. Notary certification is helpful, but not required.

Porzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.

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