Job Description

Production Clerks or Administrative professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Administrative Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.

· Schedule and coordinate meetings/special events as requested.

· Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.

· Prepare and coordinate bid proposals and service contracts and approved invoices.

· Maintain lease and property files.

· Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.

· Assist with monthly and quarterly management reports as well as annual budget preparation.

· Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.

· Prepare financial spreadsheets.

· Order and maintain adequate stock of office supplies.

· Greet tenants, prospective tenants, vendors, and guest.

· Notify participants of meetings, and their responsibilities and any changes in plans or schedules.

· Order tenant door plaques and directory strips; maintain property signage.

· Prepare and distribute tenant move-in packages; order tenant gifts as needed.

· Maintain parking/building access card records.

· Invoice tenant rebills (meter readings, HVAC, etc.).

· Maintain tenant contact, vendor contact list, and insurance information.

· Promote and foster positive relationships with tenants and owners.

· Additional duties assigned by the Property Manager

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