Job Title: Personal Assistant
Location: Marin County, CA (Hybrid, primarily onsite)
Reports To: Senior Executive Personal Assistant and Director of Personal Services
Salary: $130 – 150k + Generous Bonus & Benefits
An UHNW individual is seeking a polished and highly adaptable Personal Assistant to provide seamless day-to-day support across personal, lifestyle, and logistical needs. This role requires someone who thrives in fast-paced environments, demonstrates impeccable discretion, and embodies a “no task too big or too small” mentality.
The Personal Assistant will work closely with the Senior Executive Personal Assistant and Director of Personal Services, serving as a reliable backup while taking ownership of assigned responsibilities. Core areas include travel and event preparation, personal errands and logistics, and administrative support for the broader team. This position requires a proactive problem-solver who can pivot quickly as priorities shift while maintaining professionalism in all settings.
Key Responsibilities
Personal & Lifestyle Support
• Manage vehicles, bicycles, and recreational equipment
• Organize and maintain personal spaces, storage systems, and household logistics
• Oversee mail processing, deliveries, errands, and personal shopping
• Provide light laundry support and coordinate dry cleaning
Health & Wellness Logistics
• Track, order, and organize supplements
• Support meal coordination in partnership with contractors or vendors
• Assist with scheduling and documenting health and wellness appointments
Travel, Packing & Event Support
• Pack and unpack for domestic and international travel
• Maintain travel gear and ensure readiness of supplies at all times
• Assist in planning and preparing for large-scale events and festivals, including logistics, packing lists, and vendor coordination
• Provide backup travel logistics support (hotel bookings, rides, research, itineraries)
• Support onsite event execution, from guest welcome and setup to real-time problem-solving and post-event wrap-up
Administrative & Team Support
• Provide administrative assistance across the personal services team
• Manage document handling, including NDAs, contracts, and agreements
• Conduct research to support projects, purchasing decisions, and planning
• Support project management systems, SOPs, and organizational checklists
• Ensure confidentiality and accuracy when handling sensitive information
Special Projects & Ad Hoc Support
• Take ownership of assigned projects with accountability and follow-through
• Flexibly support urgent requests, shifting priorities as needed
Qualifications
• Prior experience supporting high-net-worth individuals or families strongly preferred
• Strong organizational, project management, and multitasking skills
• Tech-savvy; proficient in Google Suite and project/task management tools
• Professional presence with excellent verbal and written communication skills
• Highly adaptable and solutions-oriented in fast-changing environments
• Team-oriented yet able to work independently with minimal oversight
• Bachelor’s degree preferred but not required
Additional Requirements
• Hybrid schedule between Bay Area residences and remote work
• Must be onsite as needed, including occasional evenings and weekends
• Ability to lift up to 25 lbs. with or without reasonable accommodation
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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
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