Production Assistant Job at Kimley-Horn, Nashville, TN

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  • Kimley-Horn
  • Nashville, TN

Job Description

Overview:

Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking for an experienced Production Assistant for our Nashville, TN office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners.

Responsibilities:

Job duties include:

  • Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents)
  • Assist Project Managers with contract processes and preparing contract documents, request insurance certificates
  • Create and modify documents using Microsoft Office and Adobe Professional
  • Maintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveries
  • Provide exceptional internal and external client service
  • Maintain project tracking software, communicate deadlines to the team and review deliverables
  • Proactive/Go-getter personality preferred to assist with developing new tools and processes for project and program management
  • Cold calling clients for meeting setup
  • Able to balance and manage multiple tasks and priorities
  • Willingness to learn and work with new software
  • Assisting with submitting applications for permits
  • Researching code requirements and development processes
  • Support project managers and team members as needed

Backup receptionist duties (as needed):

  • Manning the front desk, answering the phone, greeting visitors and clients
  • Ensuring that staple supplies are stocked, putting in special supply order requests.
  • Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down
  • Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.
  • Ordering catering for internal and external meetings as requested.
  • Coordinating the use and maintenance of fleet vehicles.
  • Coordinating travel for practice as requested.
  • Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment.

Qualifications:

Requirements:

  • High school diploma or equivalent required; Bachelors degree preferred
  • Ability to keep up with rapidly changing technology
  • Related experience in an Engineering/Architectural consulting industry preferred
  • Outstanding organizational and prioritization skills with ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong writing, editing and proofreading skills
  • Ability to multi-task in a fast-paced environment and respond to multiple project managers
  • Proactive and detail oriented, working with a sense of urgency
  • Positive and client-focused with a take-charge mentality
  • Self-motivated, ability to take initiative with tasks and projects
  • Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe
  • Ability to learn new tasks and/or software programs quickly
  • Must have a valid drivers license
Kimley-Horn

Job Tags

Contract work,

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