Job Description

Job Description

Our Client is seeking a Project/Traffic Coordinator to help coordinate workflow, streamline project execution, and manage timelines, tasks, and deliverables across creative and account stakeholders. This role ensures that projects are properly scoped, resourced, and documented from kickoff to final file delivery.

You Will:

• Plan and coordinate all aspects of the project lifecycle including estimates, schedules, assignments, and tasks in the project management system
• Communicate internal and external expectations related to timelines and deliverables
• Monitor project progress and identify roadblocks, alerting stakeholders and leadership when necessary
• Collaborate with creative teams to ensure project requirements are well understood and executed
• Check in with designers to assess progress of assigned workloads and redistribute as needed
• Maintain visibility into resources and studio workload to support prioritization and planning
• Capture and distribute meeting notes as needed
• Create project folders and upload necessary assets and files
• Allocate project budgets within the project management system across contributors and tasks
• Onboard designers when assignment transitions occur
• Archive completed projects according to process and ensure documentation is accurate
• Prepare decks, deliver final files, and manage supporting assets within platforms as required
• Support broader account and creative teams as needed

You Have:

• Experience coordinating projects within a creative, marketing, or production environment
• Comfort working with timelines, budgets, and deliverables from kickoff through final execution
• Ability to maintain visibility across multiple concurrent projects and deadlines
• Strong communication and follow-through with both stakeholders and creative contributors
• Familiarity with project management software and file organization workflows (any platform, we use Workamajig)
• Strong attention to detail and documentation standards
• A proactive, positive, calm, and collaborative working style

Logistics:

• Start Date/Duration: Starting ASAP
• Hours/Week: 40+ Hours/Week
• Onsite/Offsite: 4 days/week onsite. Hybrid in Downtown Indianapolis, Indiana
• Laptop/Software Requirements: Client-Provided Laptop & Software
• Background Check: Yes
• Salary : $60K-$70K DOE

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